Co-hosting — inviting another organizer onto your agenda
How to send and accept a co-host invitation, how the split is calculated on the net amount, where to find your partnerships, and how to end one.
What co-hosting is
Co-hosting is a partnership between two organizers. One of them — the host — offers their own public page so that the other organizer's events — the guest's — show up there, in front of the audience the host has already built.
In exchange, the host receives a share of every ticket sold on the events published to their agenda.
Your agreement with Baila does not change because of this. Baila's fee stays exactly the same; the host's share comes out of what is left after it.
Before you start: register your payout account
Both sides need a verified payout account: the host to send an invitation, and the guest to accept one. Without it the invitation is not sent and the acceptance cannot complete.
Go to Integrations, open Asaas and, in the Payout account (co-hosting) section, paste your Asaas Wallet ID and click Verify. (The Payments page shows whether the account is already verified and takes you straight to that spot.) We run two automatic checks and no charge is created for you.
If you see "We couldn't confirm right now", that does not mean the account is wrong — only that we got no answer. Try again in a few minutes.
If you see "No gateway configuration found", what is missing is the step before this one: set save and validate your Asaas key in the same Asaas window, under Integrations, before verifying the payout account. Verification uses your own key to prove the account is yours.
Both organizers must use the same payment gateway (today, Asaas): the sale is charged on the guest's account and the host's share is split to the host's payout account in that same charge. If the gateways differ, the invitation or the acceptance is refused with that explanation.
Keeping the payout account verified is not a one-time step. If it stops working later, the host stops receiving their share on the sales that follow — and that money is not recovered afterwards. See "If the host's payout account is not set up correctly, do they lose their share?" under the frequently asked questions.
How to send an invitation
Open Co-hosting
In the sidebar, click Co-hosting, then Invitations › New invitation.
Enter the organizer's e-mail
The invitation is identified by e-mail, and that address must belong to an organizer account that already exists on Baila. If the person has no account yet, ask them to create one first.
Set your share
Type the percentage you will receive, between 0.01% and 50%. As you type, the screen shows exactly how much each side gets on a R$100 ticket.
Send it
The guest receives an e-mail showing the same figures you just saw on screen, and the invitation is valid for 30 days.
How to accept an invitation
Click the button in the e-mail. You land on a page that repeats the terms and the split; tick I have read and agree and click Accept invitation.
The moment you accept, Baila records — and keeps permanently — who accepted, the server clock and your browser clock, the IP address, the browser used, the exact text of the terms you saw and a fingerprint (hash) of that text. This exists to protect both sides: either party can later prove exactly what was agreed.
How much each side gets — the R$100 example
The host's percentage applies to the net amount, that is, to what is left after Baila's fee.
| Step | Amount |
|---|---|
| Ticket | R$100.00 |
| Baila fee (10%) | − R$10.00 |
| Net amount | R$90.00 |
| Host (15% of net) | − R$13.50 |
| Guest keeps | R$76.50 |
The host's percentage never applies to the gross amount. In the example above, 15% of gross would be R$15.00 — but the host receives R$13.50, because the figure is calculated on the R$90.00.
The 10% Baila fee in the example is used only to keep the arithmetic round. Your real rate is usually lower — at 3%, for instance, the same 15% partnership works out as: net R$97.00, host R$14.55, guest R$82.45. The real figure always appears on the invitation screen and in the e-mail the guest receives.
While you are composing the invitation, the Baila fee shown on your screen is yours. The guest's may differ, and theirs is the one that applies at the time of sale — which is why the e-mail and the acceptance screen always show the guest's real rate.
The split applies only to events published on the host's agenda
When you create an event, you choose where it appears. There are three situations:
- Only on your agenda — no share goes to the host.
- Only on the host's agenda — the event appears on their page and not on yours, and the split applies.
- On both — the event appears in both places, and the split applies.
Events that stay on your own agenda never pass anything to the host.
Choosing the agenda when you create an event
The selector appears on the last step of the creation wizard, next to the publish button, and only if you hold at least one active partnership. If you have a partnership and choose nothing, publishing is refused — this is a decision that has to be made on purpose.
Events created before the partnership existed stay on your agenda only. Nothing is moved retroactively.
If you try to publish to an agenda whose partnership has already ended, publishing is refused with the message "This partnership is not active". That is deliberate: a warning you can act on beats a publish that looks like it worked and put the event nowhere.
Where to find your partnerships
Under Co-hosting you see every partnership, from both sides: the ones where you are the host and the ones where you are the guest. You can filter by role.
Opening a partnership shows the agreement with its frozen figures, the full acceptance evidence, the list of events published to that agenda, and the ending panel.
How to end a partnership
Nobody ends it alone. One party requests and the other must confirm.
Whoever made the request cannot confirm their own. If you asked to end the partnership and see no confirm button, that is not a fault: the other party is always the one who confirms, and that is exactly what guarantees both sides agreed. Trying anyway returns "The other party must confirm the cancellation". While a request is pending nothing changes: the requester can withdraw it, and the other party can decline it.
Once the ending is confirmed:
- events already published stay on the host's agenda and keep the same split until they finish;
- new events can no longer be published to that agenda.
This also holds for people who already bought tickets: nothing changes for the buyer.
Frequently asked questions
Can I change the percentage later? No. The percentage is the agreement. To renegotiate, end the current partnership and send a new invitation — events already published keep the old percentage.
Can I have more than one host? Yes. You can hold several active partnerships at once and choose, event by event, which agendas it appears on.
What if the split fails at the gateway? The sale is never blocked because of it. The ticket is issued normally and Baila's fee is still charged. What is lost is the host's share of that sale.
If the host's payout account is not set up correctly, do they lose their share? They do — which is why it is worth checking before the first ticket is sold. The host's share is paid out by the gateway at the moment of purchase, straight into their payout account. If that account is not verified, or the gateway rejects it, there is nowhere to send the money: it stays in full with the guest organizer. Baila never holds that difference at any point, so there is nothing for us to refund or pass on afterwards.
When this happens we mark the payout account as Needs attention and e-mail the host with the reason the gateway returned. From then on we stop trying: the sales that follow go through without their share until the account is verified again. Verifying it again only counts from that moment onward — sales made while the account was broken are not recalculated and not recovered automatically. If it does happen, settling that period is between the two organizers.
Nothing else is affected: the partnership stays active, the events stay on their agendas, and tickets keep selling normally.
What happens to an event that is already live? Nothing. Its agenda and its split stay exactly as they were.
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